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Salon Booking advanced settings for big salons

In this post we’ll guide you trough the typical settings you should use in case you run a Salon with many assistants and each of them provide different services to your customers.

Let’s say that you run a Barber shop with four assistants,  two of them are able to provide only haircut and the other two are able to provide only shampoo.
You want to offer to your clients the possibility to choose their favorite assistants during the booking process.

Let’s see what kind of options and settings you need to set in order to control the availability of each of your assistants inside your reservation agenda.
Let’s start from the “Availability mode” that need to be set on “High end”.

salon-booking-availability-mode

 

 

The second step is the “Customer per session” that you will set on “4”.

About the “Service average duration” we suggest you to think at the shortest service you have and use the duration of this service to set this option. Let’s say that in your case Shampoo is the quickest service to provide and it lasts 15 minutes.  Then set “Average duration service” on “15”.

salon-booking-customers-per-session

 

 

It’s time to enable another brand new option of Salon booking plugin available since the 3.0 version. This option is called “Enable multiple assistants selection.

salon-booking-multiple-assistants-selection

 

 

Now let’s add your services and go to the “Services” section of Salon Booking.  Let’s begin with the shampoo, these are the settings you should use for this case.

salon-booking-shampoo-settings

Note that we set “2” units per hour as you have two assistants to provide shampoo. And we set to “1” the execution order, as we assume that the shampoo need to be done before the haircut.

 

The “execution order” is a very crucial option when we use the “High end” availability mode. As with this kind of booking algorithm we need to control the availability of each assistant during the single service he has been booked with. So it’s very important to know which execution order your services follow during a single reservation.

So put very much attention on setting the “execution order” option for each of your services.

 

Let’s continue adding the “Hair cut service”, and have a look at the settings.

salon-booking-haircut-settings

 

 

Once added your services it’s time to setup your assistant.

This is Assistant A setup:

salon-booking-assistant-a-settings

As you can see we added “Shampoo” inside the “Services” option as we know that this assistant can provide only this kind of service and not others.

The same setup will be done for the Assistant B.

 

Let’s add the last two assistants eligible for haircut, these should be their settings.

salon-booking-assistant-d-settings

 

We’ve finished, now we can see what will happen when a client of yours try to make a reservation selecting “Shampoo” and “Haircut”.

 

salon-booking-assistant-selection-A

As you can see the system will give him the possibility to choose for each selected service his favorite assistant. This scenario imply that for the date and time selected by the user all of your assistants are available.

What will happens if an user want to book only the shampoo service?

salon-booking-assistant-selection-B
As you can see the system will show only those two assistants eligible for that kind of service.

That’s it!

Let us know if you have a more complex scenario to be set with Salon Booking, will be happy to help you finding the right way.

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Salon Booking 3.0 version

Hi!

finally we are ready for the 3.0 version of Salon booking plugin.
Yes 3.0, you understood well.
This version will bring a lot of new features and improvements.

salon-booking-plugin-3.0

So let’s go in depth:

– Brand new “High end” booking method

This third booking method gives you the control over the availability of each service and his associated assistant during a precise time/slot. In order to do that we introduced a new option for services called “execution order”. This option, once set, gives the system the information about which service will be made first during a single reservation. So for each reservation, where multiple services has been booked, the system know exactly at what time the assistant X will be busy with the service Y and how long he will be busy to complete that service.

– Multiple assistants selection

If you enable this new option from “Settings > General” your customers can choose their favourite assistants for each of your services during the reservation process. This option works well if combined with assistant “skills” option.

– New front-end booking form

Now you can choose among three different sizes of the booking form and choose the one that best fits your reservations page.

As we changed the mark-up of the booking form you’ll probably loose your CSS customisations. But you can easily apply them to the new layout.

– Booking rules for assistants and services

Now you can set one or multiple rules to define your weekly timetable for each of your services and your assistants and have a full control over your business availability model.

– Ignore first “0” from a mobile number

In some countries local numbers starts with a “0” but we saw that the SMS notification service stop working when users has that kind of number so we added this option that will help to solve this kind of problem.

What’s next?

– We are working at Multiple Shops add-on that will allows to manage multiple locations as individual entities from the same website.

– A Google Calendar synchronisation for each assistants in order to display only the reservations where the assistant is involved.

– More booking form styling options to give you more control over the look and feel.

Important updating notes on Salon Booking 3.0

As the 3.0 is a major release we suggest you to make a back-up of your database and files before upgrade.

As we said before if you have made some CSS customisations to the front-end booking form you will probably loose them after the update but you’ll be able to easily apply them the new one with same approach used in the past.

In case of any problems or issues with the plugin you can submit them to us using our contct form:

http://salon.wordpresschef.it/contact-us/

We would be very happy if you would rate our plugin on wordpress.org

See you soon!

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Raccontaci la tua storia professionale e Salon Booking Plugin sarà tuo per sempre

Questo articolo è dedicato all’universo professionale composto da Barbieri, Parrucchieri, Estetisti, Truccatori e tutti coloro i quali hanno scelto come missione della propria vita aiutare la gente a prendersi cura di se stessi.

 

salon-booking-plugin-contest-italia

 
Salon Booking è uno strumento creato da un giovane team italiano pensato per semplificare la vita di chi ogni giorno deve gestire decine di prenotazioni, coordinare il lavoro del proprio staff e soprattutto far felici i propri clienti.

Per questo motivo lanciamo un appello a tutti voi professionisti della bellezza che in questo momento ci state leggendo invitandovi a condividere con noi la vostra avventura professionale.

Vorremmo ascoltare le vostre storie, scoprire cosa vi ha portato ad intraprendere questa professione, quali sono state le fasi della vostra carriera, quali le difficoltà incontrate nel momento in cui avete deciso di mettervi in proprio ed aprire il vostro salone.

Spiegateci cosa significa gestire un salone, quali sono i problemi quotidiani che siete costretti ad affrontare ed in che modo cercate di migliorare il servizio offerto ai vostri clienti per non farvi battere dalla concorrenza.

 

Insomma raccontateci la vostra intima storia professionale.

 

Tra tutte le testimonianze ricevute ne sceglieremo tre, le più belle, le più interessanti e scritte meglio.

A costoro offriremo un restyling gratuito del proprio sito web ed una licenza illimitata di Salon Booking Plugin per accettare prenotazioni sul proprio sito web e gestire in maniera automatica e professionale la vostra agenda degli appuntamenti.

 

Per partecipare è sufficiente inviare la vostra storia via email al seguente indirizzo:

contest[at]wpchef.it

A – Il testo deve contenere almeno 2.200 caratteri (spazi inclusi)

B – Dovrete allegare una vostra foto con lo staff all’interno del vostro salone.

C – Indicare il nome e l’indirizzo del vostro salone.

 

Dettaglio del premio:

– Il restyling consisterà nella installazione di un sito web basato sulla piattaforma WordPress
– Nella personalizzazione di uno “stock theme”
– Loghi, contenuti testuali e fotografici forniti dal vincitore
– Il premio verrà assegnato insindacabilmente alle migliori tre storie pervenute entro il 31 maggio 2016
– Il premio verrà elargito entro 10 giorni dalla data di pubblicazione dei vincitori prevista per il 3 giugno 2016

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How to setup Salon Booking plugin in order to match your real business needs

Read this guide to understand the basic settings to setup Salon Booking plugin in order to reflect your real business needs.

Let’s say you run a Barber Shop.
You are open from monday to saturday from 9 AM to 1PM and from 3.30 PM to 8 PM.
You are closed on Sunday.

 

Go to Settings > Booking rules and add this rule:

salon-booking-plugin-step10

 

Your salon offers the following services:  Hair cut – 1h – 30$, Moustache trim – 15’ – 10$, Beard shaping – 30’ – 20$, Hot shave – 15’ – 15$, Back & Chest grooming – 15’ – 10$.

 

Go to “Services” section and “Add” four services using these settings:

salon-booking-plugin-step2 salon-booking-plugin-step3 salon-booking-plugin-step4 salon-booking-plugin-step5

 

 

Let’s say that you are able to attend four customers at the same time as you have four comfortable chairs.

Go to Settings > Booking rules and set “Customers per session” and “Session average duration” options:

salon-booking-plugin-step1

 

 

Your staff is made by four skilled assistants:  Mark , Carl, Ugo and Frederik. Among these guys only Mark and Carl are able to provide all the services, while Ugo and Frederik can take care only of Hot shave and Back & Chest grooming.

Go to Assistants section and “Add” four assistants using the following settings:

 

salon-booking-plugin-step9 salon-booking-plugin-step8 salon-booking-plugin-step7 salon-booking-plugin-step6

 

That’s it!
Obviously we didn’t cover all the other settings as we wanted to focus on the “Booking rules” as thay are very important in order to reflect the real availabilities of a Salon that rely on the number of staff members, their skills and the opening days and time of the shop.

As you can go deeper inside our booking system options you can easily understand that you could add more rules and more exceptions based on your own needs.

If you have any doubts or questions to submit to us please don’t hesitate in contacting us.

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How to upgrade Salon Booking plugin
to PRO version

If you have already installed the free version of Salon Booking Plugin and are ready to switch to the PRO version you can follow this short guide in case of doubt on how to complete the process.

 

This guide is for those who purchased the PRO version from our official website and not for those bought Salon Booking from Codecanyon.

 

First, you need to purchase the PRO version from here:

Pricing

Do you know that if you use the sharing buttons below the pricing list you can get 20% Off ?

 

After the purchase you’ll receive a an email receipt with a link where you can download your copy of PRO version.

Download the zip folder and then upload to your WordPress install. Before activating the PRO version you need to deactivate your FREE version. Don’t worry, you won’t loose any settings.

 

Once the the FREE version has been deactivated you can then activate the PRO version and if you want you can even delete the FREE version of Salon Booking from your WP install.

Once the PRO version is active you need to activate your license too. You can find your license key inside the same email receipt. Copy and paste it inside you WordPress administration:

Plugins > Salon license

then click on  “Activate license” button. If everything has gone well you will see a green check icon.

 

Log-in inside your Purchase history page

If for any reason you are not able to find the email receipt you can always log-in into our website from here:

http://salon.wordpresschef.it/wp-login.php

and be redirected to your personal “Purchase history” page where you will find all your purchases and from there you can download your plugin copy and get your license key.

Sometimes it could happen that you are not able to activate the license key. This issue is due to the settings of your hosting partner where c_url library is not installed. In those cases please contact your hosting and ask for a solution.

 

Note: If you purchased the PRO version from Codecanyon you don’t need to activate any license

Still in trouble? support@wpchef.it

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What’s new on Salon Booking plugin 2.3 version?

salon-booking-plugin-2.3

Let’s see what’s new on this brand new version of Salon Booking plugin 2.3 version.

First of all we fixed many bugs that was affecting the French and Deutsch languages. Some more related to the bookings synchronisation with Google Calendar, another one with PayPal payment process when the payment is cancelled and one on “not available days” option for services.

Now let’s have a look at the new features added on this version.

Customers management archive

A new section has been added with all your customers details. There you can control their contacts informations, their booking history details. Remember to run the “Salon Booking Updater” once updated the plugin.

salon-booking-plugin-customers-archive

 

Hourly ranges added to holidays rules option

We’ve added even the hour interval so you can be more specific with your vacations rules.

 

Week start on..

A new option added on Settings > General where you can set which day of the week to starts with on booking form date picker.

Email booking reminder

Another useful tool to remember your customers about their next appointments with you. You can even decide how many time before send them the reminder.

salon-booking-plugin-email-remainder

 

Filter assistants by services

Well, this new option is preparatory for a future Salon booking important release. For the moment you can associate to every single assistant one or more services.
Use this option only if you want to limit the possibility that your assistants are booked only on specific services. If a member of your staff is able to provide all your services then leave this option blank.

 

 

Customer contact informations inside admin e-mail notification

From this version inside the new booking email notification to the salon’s administrator you’ll find the customer contact informations.

 

 

What’s next for the 2.4 version?

Multiple assistants selection with a brand new intelligent booking algorithm that will allow your customers to book the right assistant for the right service at the right time. What do you want more?

Do you have any suggestions for our plugin?
Please get in contact with us!

Are you satisfied by our plug-in and by our support service?
Please consider to leave a 5 star rating on wordpress.org

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How to update your own translations when a new version of Salon Booking is released?

Read this guide to understand how to correctly and safely update your own translations files after a new Salon Booking plugin release.

When we release a new version we update the salon-booking-system.pot file that you can find inside the “/languages/“ folder of our plugin.

At this point you need to update your own translation files , .po and .mo, in order to verify if new text strings has been added.

 

salon-booking-update-translations

How can you do that? It’s simple. Open your own .po file with Poedit software, then click on “Catalog > Update from POT file”.

Poedit will guide you to find the salon-booking-system.pot file location in order to select it.

Once done, your .po file will be automatically updated. Then you can look around at the new strings and eventually translate them.

When finished click on “Save”, action that will generate an updated version of .mo file too.

At this point you can update your translations file on your server.

That’s it.

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2.000 active users celebration! get Salon Booking PRO with 30% discount Give it to me!
2.000 active users celebration! get Salon Booking PRO with 30% discount Give it to me!